Senior Corps Senior Corps Corporation for National and Community Service
Seniors Leading the Way. Making Service an Expectation for All.


  General Conference Information
Conference Goals
Schedule at a Glance
Conference Hotels and Making Reservations
Getting there (Guidance Memo)
Conference Registration & Session Selection Form
More Information
National Conference on Community Volunteering and National Service







General Conference Information

Conference Site:
Salt Palace Convention Center – 100 South West Temple
Salt Lake City, Utah 84101 – (801) 531-0226

Technology Sessions Site:
Wyndham Salt Lake City – 215 West South Temple
Salt Lake City, Utah 84101 – (801) 531-7500

Workshops at the National Conference on Community Volunteering and National Service that will be most appropriate to Senior Corps Grantees will take place on June 9th and 10th.
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Goals
To provide conference attendees with the information and skills they need to:
  • Create flexible, high quality service opportunities for today’s volunteers and attract tomorrow’s large, diverse and growing population of people over 55;
  • Enhance and expand partnerships and relationships with community organizations both secular and faith-based in order to strategically attract, leverage and manage resources;
  • Address priority community needs in the areas of education, human needs, public safety and the environment through the principles of programming for impact;
  • Strengthen program management, communication and efficiency through technology;
  • Sustain and increase organizational strength through effective program, staff and volunteer management practices.
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Senior Corps Conference Schedule at a Glance
  Dates Event
  Thursday, June 6th, 12 Noon – 9:00pm Registration & Information Desk
South Ballroom Lobby
  Thursday, June 6th, 6:00pm – 8:00pm Welcome Reception
South Ballroom Lobby
  Friday, June 7th, 7:00am – 8:00pm Registration & Information Desk
South Ballroom Lobby
  Friday, June 7th, 8:30am – 10:00am Opening Plenary
Grand Ballroom E-J
  Friday, June 7th, 10:30am – 12:00pm Workshop "A" Sessions
  Friday, June 7th, 2:00pm – 3:30pm Workshop "B" Sessions
  Friday, June 7th, 4:00pm – 5:30pm Workshop "C" Sessions
  Saturday, June 8th , 7:00am – 8:00pm Registration & Information Desk
South Ballroom Lobby
  Saturday, June 8th , 8:30am – 10:00am Workshop "D" Sessions
  Saturday, June 8th , 10:30am – 12:00pm Workshop "E" Sessions
  Saturday, June 8th , 2:00pm – 3:30pm Workshop "F" Sessions
  Saturday, June 8th , 4:00pm – 5:30 Open Technology Lab
  Saturday, June 8th , 7:00pm – 9:30pm Closing Plenary Dinner
Grand Ballroom E-J
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National Conference on Community Volunteering and National Service – Co-convened by The Points of Light Foundation
  Date Event
  Sunday, June 9th, 10:00am – 11:30am Opening Plenary
Grand Ballroom E-J
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Conference Hotels and Making Reservations
  • Sleeping room blocks have been secured at multiple hotels in downtown Salt Lake City. All hotels are within a one to four block radius of the Salt Palace Convention Center. Senior Corps will provide morning and afternoon shuttle service to and from the Convention Center from hotels that are greater than two blocks away. To view a list of participating conference hotels and room rates, click here Participating Conference Hotels and Rates (You will need Adobe Acrobat Reader to view the file).

  • All Hotel Reservations will be made through the Housing Bureau of the Salt Lake Convention & Visitor’s Bureau, via telephone, fax, mail or email. Do not contact individual hotels directly. The hotels will only accept reservations made through the Housing Bureau.


  • The Housing Bureau will begin accepting reservations on February 1, 2002. Contact information for the Housing Bureau:

    SLCVB/NSSC HOUSING BUREAU
    90 South West Temple
    Salt Lake City, UT 84101
    TELEPHONE: 800-217-0002 (between the hours 8 AM to 5 PM)
    FAX: 801-355-0250
    INTERNET:
    http://www.pkghlrss.com/events/6549/6549.html


  • If you wish to make your room reservation via mail or fax, please print out and complete the following Room Reservation Form (You will need Adobe Acrobat Reader in order to download the Room Reservation Form.)


  • To make your room reservation on line and view information on participating conference hotels, click on the link below
    http://www.pkghlrss.com/events/6549/6549.html

Free Adobe Acrobat Readers for the following PDF files are available to all users. Adobe has online tools to convert PDF documents into either HTML or ASCII text so they can be read by a number of common screen reader programs. Please visit access.adobe.com for additional information.

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Getting there (Guidance Memo)
The following Memo was sent to all Area Managers, Service Center Directors and State Program Directors from Tess Scanell on October 23, 2001. It provides guidance for Senior Corp grantees with respect to attendance at the third National Senior Corps Conference (June 7 & 8) and the National Conference on Community Volunteering and National Service (June 9-11) in Salt Lake City, Utah. We are reprinting it here for your convenience.

Corporation field staff may contact Sue Fahy at ext. 198 with any questions.

Background

The Corporation for National and Community Service (Corporation) will sponsor the third National Senior Service Corps Training Conference in June 2002 in Salt Lake City, Utah. This Conference will be the Corporation sponsored training event for FY 2002 for RSVP, FGP and SCP grantees. This event will precede the 2002 National Conference on Community Volunteering and National Service, co-convened by the Points of Light Foundation (POLF), and the Corporation. The National Senior Service Corps Conference is being planned to facilitate attendance by sponsor executives and project directors at the National Conference on Community Volunteering and National Service

Policies

Following are the policies related to travel and attendance at the two conferences in Salt Lake City.



Will grantees receive extra funding to attend the two conferences?
All Senior Corps grantees will receive a one-time grant augmentation of $1,500 to help support attendance at the National Senior Service Corps training Conference and the National Conference on Community Volunteering and National Service.

What about Non-Corporation funded projects?
All non-Corporation funded projects will receive one-time assistance of $1,500 to help support attendance at the conference.

What expenses are the $1,500 grant augmentation intended to cover?
The one-time augmentation is intended to cover long distance travel costs, including air, rail and/or ground transportation, hotel accommodations, parking, meals, and incidentals.

What other funds are grantees authorized to use to help support attendance at the two conferences?
In addition to the one-time grant augmentation, Senior Corps grantees are expected to use the usual budgeted Corporation and non-Corporation amounts in the long-distance travel line for this purpose since the National Conference is "the" Corporation sponsored event for fiscal year 2002.

Conference related costs exceeding the budgeted amounts and the one time award will need to be paid from non-federal sources.

May grantees rebudget in order to add more funds to the long-distance travel lines in order to support attendance at the two conferences?
Yes. Senior Corps grantees may rebudget within the constraints of existing regulations and policies regarding rebudgeting and reduction of volunteer service years.

Who is authorized to attend the two conferences using funds from the Senior Corps grant?
Grant funds will be authorized for one project director and one sponsor executive or designated representative per Senior Corps project. CSOs must approve sponsor-designated representatives other than the Executive Director before grant funds may be used.

Exceptions will be made for eligible statewide projects to include coordinators of large components. As in the past, Area Managers will identify the eligible component projects in their respective clusters, using standard criteria.

May other project and sponsor staff attend the conference if they use funds other than grant funds to cover the costs?
Yes. Other project and sponsor staff, Advisory Council members and others are welcome to register and attend the Senior Crops Conference and the National Conference on Community Volunteering and National Service so long as they pay all conference costs from other than grant funds. Grant funds may not be used for these attendees unless an attendee is the sponsor designated person to represent the project in the place of the project director or sponsor executive.

What if an organization sponsors more than one Senior Corps project?
Sponsors with more than one Senior Corps grant will prorate the one Executive Director or designate costs to the appropriate grants. These sponsors will not charge expenses for more than one sponsor representative to grant funds will. Costs for joint project directors will also be prorated to the appropriate grants.

Is there a registration fee for attending the Senior Corps conference?
No. There will be no registration fee for the Senior Corps Conference.

What about the registration fee for the National Conference on Community Volunteering and National Service?
There will be no registration fee for the two authorized representatives — one project director and one sponsor executive or designated representative per project. Through the registration process for the Senior Corps conference, these two representatives will be automatically registered for the National Conference on Community Volunteering and National Service.

Component project directors identified by the Area Managers and two representatives from non-corporation funded projects will also be automatically registered for the National Conference on Community Volunteering and National Service.

Additional sponsor and project staff who elect to attend the National Conference on Community Volunteering and National Service must register directly with the Points of Light Foundation and pay the fee from sources other than grant funds.

What are the procedures for making the one-time $1,500 grant augmentations?
A. 7/1/-11/1/01 Grants

For 7/1/-11/1/01 grants already awarded, supplemental awards must be made.

The Chief Operating Officer has authorized the Service Centers to issue grants with the additional funds in long distance travel without further sponsor or Corporation State Office (CSO) action. Sponsors will not be required to submit revised budgets prior to the issuance of the NGA. CSOs will not need to submit Procurement Requests for the additional amount.

The official grant files of affected grants should have a copy of the COO’s memo authorizing this exception to policy.

These grants will contain the following special condition:
"This award contains $ 1,500 for a one- time award to help support the cost of attending the National Senior Service Corps Conference and the Conference on Community Volunteering and National Service in Salt Lake City, Utah in June 2002. These funds may not be used for any other purpose without prior written CNS approval, and do not increase the base funding level."

Non-Corporation Funded Projects

Non-Corporation funded projects are expected to attend and will receive the $1,500 one-time funding to support attendance at the Conference. Agreements with the non-Corporation projects include the provision of training and technical assistance by the Corporation and adherence to Corporation policies and directions on the part of the projects. All non-Corporation-funded projects, which receive no Corporation funds, should receive an award or other assistance such as invitational travel. Other Non-Corporation funded projects that receive some Corporation funds (PNS funding or similar small awards) will receive the one-time funding when their renewal grants are processed.

The same procedure as outlined above for 7/1-11/01/01 grants apply.

These grants will contain the following special condition:
"This award contains $ 1,500 for a one- time award to help support the cost of attending the National Senior Service Corps Conference and the Conference on Community Volunteering and National Service in Salt Lake City, Utah in June 2002. These funds may not be used for any other purpose without prior written CNS approval, and do commit the Corporation to any future funding."

1/1/02-6/1/02 Grants

Sponsors should budget the $1,500 additional federal funds in the long distance travel line. For all first and second quarter grants with applications already submitted, the exception procedure outlined for 7/1/01-11/1/01 quarter grants will apply. The sponsors and CSOs will not be required to furnish additional documentation.

All grants will contain the following special condition:
"This award contains $ 1,500 for a one- time award to help support the cost of attending the National Senior Service Corps Conference and the Conference on Community Volunteering and National Service in Salt Lake City, Utah in June 2002. These funds may not be used for any other purpose without prior written CNS approval, and do not increase the base funding level."

Implementation

Using the NSSC FY 2001 End of Year database we will develop tentative FY ’02 budget allocations to implement the one-time increases.
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Conference Registration & Session Selection Form
You will need Adobe Acrobat to view these files. Free Adobe Acrobat Readers for the following PDF files are available to all users. Adobe has online tools to convert PDF documents into either HTML or ASCII text so they can be read by a number of common screen reader programs. Please visit access.adobe.com for additional information.

Registration packets are being sent out in the mail to Senior Corps grantees on Wednesday, February 27th. Watch your mailbox for your conference materials!

The deadline for conference registration is April 1, 2002.

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More Information
For more information please call the Conference Information Line at 800 –494 – 6687
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National Conference on Community Volunteering and National Service
The Points of Light Foundation and the Corporation for National and Community Service will co-convene the 2002 National Conference on Community Volunteering and National Service to be held June 9-11, 2002 in Salt Lake City. For more information on this conference, click here Points of Light.
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